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BenchResourceMgtTool

Platform : JAVA

BenchResourceMgtTool Synopsis: This application has been developed with the core objective of addressing Project Managers, Management and HR Folks to manage their resources for project allocation. This application has been extremely useful in addressing the following objectives: To reduce effort for tracking and coordination of each employee’s details for resource requirement. To eliminate person dependency in availing information (E.g. Availability of resources, people blocked for a project etc) Centralized and Accurate data available in the application and can be accessed anytime, anywhere. To minimize communication gaps in resource allocation (E.g. Same person getting blocked for multiple projects) To effectively track Bench ageing and resource deployment To generate ONLINE Customized management reports like Bench data v/s Location, Employees having particular skills, Status v/s Role etc. This application makes the organization to efficiently manage their resources using the following features. Features: User friendly front end design using Cascading Style Sheets. Easy navigation using Java script tree structure menu Can download data to excel sheets easily just by clicking a button Strong authentication while performing various operations Different levels of access can be given to users such as Update, Read only access etc. ONLINE Customized management reports Graphical representation of Reports Java script validations and alerts where ever needed Column level sorting of tables Easy to install and manage. Cross browser competency. Existing System: Here the existing system is a manual one. Whenever the company recruits some people, the company can’t directly assign them in to a project. Sometimes the company has to maintain some employees on the Bench Resource Management Tool for future projects and they need to maintain the details of these employees, their skill set, previous domain expertise and their branch details etc. Once a new project comes to a branch then the company will search for the required skill set people and block these people to this project so that the other SPM could not be able block the same person for another project. After the project is confirmed these people will be allocated to that project. Once the project is over again these people will come back to the Bench Resource Management Tool . Maintaining all these details manually, co-coordinating between the different branches and generating the required reports is a tedious process. Disadvantages: Maintaining all the employee details is a tedious process Searching for an employee based on skill set, domain and visa type is a time taking process Updating the employee status and intimating it to high authority is also a tedious process Generating the different reports based branch, employee role and status is not possible in the manual system Proposed System: The proposed system is a software application through which the company people can efficiently manage and maintain the data related to all the employees who are waiting in the Bench Resource Management Tool . This application helps the company in co-coordinating different departments, different SPM and the completely avoids the clashes in allocating an employee to a project. This also helps SPMs in searching for the required employees based on their skill set, previous domain expertise and visa type by applying the filters. Once an employee status is updated then this change will updated in the centralized database. The user who is using application can generate different kinds based on the requirements of the company and helps the company in taking the decisions. Advantages This system can maintain the data related to the employees who are presently in the Bench Resource Management Tool in a centralized database. This provides very good co-ordination between different braches and different SPMs. This system provides a flexible mechanism for searching an employee by applying different filters. This system can generate the branch data of the employees in the Bench Resource Management Tool . This system provides web based access to the users for updating the employee status at any point of time which will be affected in the centralized database. This system provides an efficient way to generate different reports. Number of Modules The system after careful analysis has been identified to present with the following modules. Administrative Module: This module allows the administrator to add a new employee entry in the Bench Resource Management Tool which includes employee personal information, current location, joining date, bench start date, role, entry as, domain expertise, primary and secondary skill set, Date allocated to a project or project blocked. The administrator can add a new user and assign access permissions to the user for providing proper authentication and authorization. This module also allows the administrator to change the passwords of all the users at any point of time. Resource Management module: This module takes care of showing all the employees information in a consolidated manner or in a branch wise manner. This module provides a flexible way to sort the employee details based on any field just by a single mouse click. The user who is having administrative privileges can edit any employee details and update the required fields as per the requirement. When the company people or an SPM wants to block an employee who is the Bench Resource Management Tool for a project then he can do it just by editing that employee info and update the status field and enter the name project for which this person was blocked. If an SPM wants to allocate an employee to a project from the Bench Resource Management Tool then he can do it just by clicking on employee record and update status field and the date on which this employee was allocated to a person. This module provides a facility to download the consolidated data or branch wise data in to excel sheet very easily. Tracking module: The module provides a very efficient mechanism to search for an employee and generate customized information based on selected filters. We can select up to 3 available filters (Domain, Visa Type and Status) to select multiple values for the filters use SHIFT key. It also allows the users to download the customized generated information into excel sheet. Reporting module: This module provides a flexible way for the user to generate different kinds of reports based on location which includes location vs role report, location vs status report, location vs bench role, location vs blocked role and based on skill wise which includes skill vs role, skill vs bench role and skill vs blocked role. This also allows the user to generate status vs role report. This provides a way to view all these reports either in a tabular format or in bar graph format. SOFTWARE REQUIREMENT SPECIFICATION Required Hardware Pentium IV processes architecture 256 MB RAM. 40 GB Hard Disk Space Ethernet card with an Internet or Internet zero. Required Software Windows XP operating system. Internet explorer 6.0 or Netscape navigation MySQL 5.0 TCP/IP Protocol Suite. J2SDK 1.5.0

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