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File tracking system

Platform : JAVA

Abstract Title: File tracking system Existing System: In present situation in any organization file work is mandatory, so every time moving files from one department other department or from one branch to other branch manually is some what difficult. To avoid this problem and to to communicate each and every branch, each and every department we are going to introduce online “File tracking system”. Proposed System: The main aim of the project File Tracking System is to provide flexibility to government departments to maintain huge amount of pending files. This system will help all government departments to keep track of every file. This web application is designed for Automation of Department of Industries. In this System, We need to process files in Hierarchy and proper action should be taken and necessary permissions are given for the requested Files. Sometimes we have to take concern of different departments into consideration. For Example: - Pollution Board Permissions for some Industries. Benefits: Easy File Tracking Restricted Access Person Independent Processes Senior Management Control Web Access Manager Features provided by File Tracking System are: Suitable for any government organization Streamlines your processes Saves time and money Making the organization efficient. Project Analysis: This application has been divided in to four modules 1. Admin Module: In this module Administrator will add users to work with files. He can check exact status of the files and he receives completed files from other departments. Administrator can delete the files from database after processing of files. Administrator can see the pending files list. 2. Department Module: The users are § Clerk § Superintendent § Deputy secretary § Additional Secretary § Secretary § Ministry All the above users receive the files from other departments to be processed. He can accept or reject the files from other departments. After completion of process they dispatch the file to any other department. 3. Client Module: Client can check the exact status of the file in which department it is processing. If the file is rejected he can see the reason for the rejection. 4. Reports Module: In this module administrator will get different types of reports like Number of employees of a company and files uploaded etc. This module is controlled by administrator only. Software Engineering Methodology: Object Oriented Analysis and Design (OOAD Standards) Software requirements: Operating System : Windows Technology : Java/j2ee (JDBC, Servlets, JSP) Web Technologies : Html, JavaScript, CSS Web Server : Tomcat Database : Oracle Software’s : J2SDK1.5, Tomcat 5.5, Oracle 9i Hardware requirements: Hardware : Pentium based systems with a minimum of p4 RAM : 256MB (minimum) Additional Tools: HTML Designing : Dream weaver Tool Development Tool kit : My Eclipse

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